Most hardware shops in Tanzania still run on a mix of notebooks, WhatsApp orders, and memory. Cement goes out the door, someone forgets to update the shelf count, and by Friday the owner is reconciling three different versions of the truth — while a contractor on credit hasn't paid in six weeks.

We built Galex ERP to fix that. It's a POS and inventory system purpose-built for construction materials retailers: cement, mabati, nondo, tiles, sand, hardware — the products that move fast at the till and disappear quietly from the back room if nobody's watching.

Galex ERP login screen for construction materials retailers in Tanzania — Login — English or Swahili, built for hardware shop teams, not corporate IT departments.

Built for the till, not the boardroom

Generic ERPs assume you sit at a desk all day. Galex assumes your cashier is serving walk-ins, your manager is on the phone with Twiga Cement, and your warehouse lead is counting bags at Mwenge while Arusha still thinks stock is in Kariakoo.

The POS is the centre of gravity:

Product grid tuned for construction SKUs — Simba Cement 50kg, Mabati 28G, Nondo Y16, river sand by the ton
Payment rails cashiers actually use: Cash, Bank, and M-Pesa
VAT-inclusive pricing at 18% — no mental maths at checkout
Receipt and invoice generation from the same sale, one tap

Galex ERP point of sale with M-Pesa, cash, and bank payments — Point of sale — sell cement, mabati, and hardware with M-Pesa, cash, or bank in a few taps.

Galex ERP product catalogue for construction materials — Product catalogue — SKUs, barcodes, categories, stock levels, and reorder points per item.

Walk-in customers, wholesale accounts, and contractor credit all flow through the same screen. The goal is minimal clicks to complete a sale — because a queue at the counter costs real money.

Inventory that matches reality across branches

Galex tracks stock by branch — Arusha, Kariakoo Main, Mwenge — with a live ledger showing what's in stock, what's low, and what's gone. Weighted average costing gives owners a real stock valuation number, not a guess from last month's notebook.

Galex ERP multi-branch inventory ledger for hardware shops — Inventory ledger — stock by branch, low-stock alerts, and weighted average valuation in TZS.

When a branch runs low, the warehouse module handles inter-branch transfers with a clear workflow:

Request — branch raises what they need
Approve — manager signs off
Dispatch — goods marked in transit
Receive — destination confirms arrival

Galex ERP warehouse transfers between branches — Warehouse & transfers — request, approve, dispatch, and receive with full audit trail.

Purchases, suppliers, and payables

Construction retail lives on supplier credit. Galex links purchase orders to suppliers like Twiga Cement, Steel Masters TZ, and Africana Pipes — with payables tracked per vendor and PO status from draft to received.

Galex ERP supplier directory with payables tracking — Suppliers — payables, locations, and PO history per vendor.

Galex ERP purchase orders for construction materials — Purchase orders — receive stock and update payables in one flow.

Creating a PO takes seconds: pick the supplier, add line items (product, qty, unit cost), and the stock updates when goods are received. Purchases feed straight into accounting — no duplicate entry.

Customers, credit, and contractor accounts

Hardware shops don't just sell to walk-ins. Builders buy on credit, pay in instalments, and expect you to remember their limit. Galex supports customer tiers (retail, wholesale, VIP), credit limits, running balances, and receivables aging so you know who owes what before you extend more cement on trust.

Galex ERP customer credit management for contractors and wholesalers — Customers & credit — limits, balances, and receivables by account tier.

Accounting without a separate spreadsheet

Revenue, COGS, expenses, and net profit roll up automatically from sales and purchases. The chart of accounts covers cash on hand, bank (CRDB), M-Pesa float, receivables, and payables — in TZS, the currency the business actually runs in.

Galex ERP accounting dashboard with TZS chart of accounts — Accounting — cash, bank, M-Pesa float, receivables, and payables in one view.

Galex ERP reports dashboard with sales and profit analytics — Reports — sales trends, profit analysis, and category breakdowns by branch.

Roles that match how the shop actually works

Not everyone should see everything. Galex ships with role-based access for owners, managers, cashiers, warehouse staff, and accountants — each seeing only what their job requires.

Galex ERP users and roles management — Users & roles — owner, manager, cashier, warehouse, and accountant permissions.

Galex ERP company settings for branches and VAT — Settings — company profile, VAT, branches (Arusha, Kariakoo, Mwenge), and receipt footer.

What we engineered under the hood

Galex isn't a white-label template with a logo swap. We designed it around patterns we've shipped before — offline-tolerant POS flows, idempotent payment handling, multi-location stock sync, and reporting that loads on connections slower than fibre in Dar.

Branch-aware inventory with central warehouse control
M-Pesa alongside cash and bank at the till
Product catalogue with SKU, barcode, category, and reorder levels
Real-time sync across branches when connectivity allows
Settings for company profile, VAT, receipt footer, and branch management

It's the kind of system a maduka ya vifaa vya ujenzi can run Monday morning without a week of training.

Who it's for

Galex ERP is for construction materials retailers, hardware stores, and building-supply wholesalers in Tanzania and East Africa who've outgrown notebooks but don't need a SAP implementation. If you sell cement by the bag, mabati by the metre, and contractor credit by trust — this is built for you.

Building a POS, ERP, or inventory system for your industry? Tell us what you're running — we've shipped Galex and we'd rather you inherit the patterns than reinvent them.

Galex ERP: POS & inventory for construction materials retailers